INTERNATIONAL fib SYMPOSIUM ON CONCEPTUAL DESIGN OF STRUCTURES
LAKE COMO – ITALY – 06 – 08 SEPTEMBER 2027

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Privacy Policy

Last updated: June 2026

Privacy notice for the processing of personal data

This privacy notice is provided pursuant to Articles 13 and 14 of Regulation (EU) 2016/679 of 27 April 2016 on the protection of natural persons with regard to the processing of personal data, and in compliance with the applicable legislation on personal data processing and the free movement of such data.

This notice refers to the website https://2027.fib-conceptualdesign.org, owned by fib International (International Federation for Structural Concrete), through which the conference entitled “fib International Symposium on Conceptual Design of Structures” is presented and promoted. The conference will be held at the Lecco Campus of Politecnico di Milano from 6 to 8 September 2027.

1. Data Controller

The data controller for personal data collected in relation to the conference is:

Politecnico di Milano – Director General, delegated by the Rector pro tempore
Contact:

2. Data Protection Officer

Email:

3. Website operation and technical processing
The website is owned and operated by fib International, which acts as a data processor for hosting, maintenance, and security.

fib International may also process limited technical data (e.g. server logs, IP-based security data) as an independent controller for security purposes.

4. Data processing purposes

Personal data is processed for the organisation and communication of the conference, including registration, abstract submission and review, and related administrative activities.

The personal data referred to in this notice are processed by the Lecco Campus of Politecnico di Milano in the performance of its tasks carried out in the public interest, including:

  • allowing users to browse the web portal;
  • providing users with information relating to the Conference;
  • enabling users to request further information through the online form on the “contact us” page;
  • organizing and enabling registration and participation in the Conference;
  • managing the submission of abstracts and papers by authors and carrying out the related evaluation procedures;
  • producing multimedia content related to the Conference;
  • ensuring the proper functioning of the web portal, carrying out monitoring activities to support its security and identifying actions aimed at its improvement (for browsing data);
  • complying with legal obligations, fulfilling orders from public authorities, and ascertaining possible liability in the event of hypothetical cybercrimes against the website or its users.

5. Types of data processed

Browsing data

The IT systems and software procedures used to operate this website acquire, during their normal operation, certain personal data whose transmission is implicit in the use of Internet communication protocols. This information is not collected to be associated with identified data subjects, but by its very nature could, through processing and association with data held by third parties, allow users to be identified.

This category of data includes IP addresses or domain names of the computers used by users connecting to the site, URI (Uniform Resource Identifier) addresses of requested resources, the time of the request, the method used to submit the request to the server, the size of the file obtained in response, the numerical code indicating the status of the server’s response (successful, error, etc.), and other parameters relating to the user’s operating system and IT environment.

These data are used solely to obtain anonymous statistical information on website usage and to ensure its proper functioning. The data may also be used to ascertain responsibility in the event of hypothetical cybercrimes against the site.

Data voluntarily provided by the user

The optional, explicit and voluntary sending of emails to the addresses indicated on this site, as well as the completion of online forms, entails the subsequent acquisition of the sender’s address, necessary to respond to requests, as well as any other personal data included in the message.

Additional personal data voluntarily provided by users, such as personal or identifying data supplied during Conference registration or submission of abstracts/papers through specific collection procedures, will be processed for the organization and management of the “fib International Symposium on Conceptual Design of Structures”, within the limits established by law and regulations, in accordance with the principles of transparency, fairness, and confidentiality, as set out in Legislative Decree 196/2003 as amended.

Web usage statistics and tracking systems (cookies)

Specific information regarding the collection of data for web usage statistics and the use of tracking systems is available in the cookie policy.

6. Processing methods

Personal data are processed using automated tools for the time strictly necessary to achieve the purposes for which they were collected. Specific security measures are adopted to prevent data loss, unlawful or improper use, and unauthorized access.

7. Optional nature of data provision

Apart from what is specified for browsing data, users are free to provide personal data contained in forms on the site or otherwise indicated when contacting the organizers for Conference registration, submission of abstracts/papers, or access to specific services.

Failure to provide such data may make it impossible to process the request, for example with regard to data necessary for Conference registration and submission of papers by authors and their subsequent evaluation.

8. Recipients of personal data

In relation to the stated purposes, data may be communicated to companies and/or individuals providing services, including external services, on behalf of the Data Controller.

In particular, for purposes related to monitoring the proper functioning and security of the web portal and identifying improvement actions, data may also be communicated to:

  • fib International, owner and operator of the website, acting as Data Processor for hosting, maintenance, and security activities;
  • ConfTool, the conference management system, acting as Data Processor on behalf of the organizers.

9. Rights of data subjects

Data subjects have the right to:

  • request from the Data Controller, pursuant to Articles 16, 17, 18, 19, and 21 of Regulation (EU) 2016/679, access to their personal data, rectification or erasure of the same, restriction of processing, or to object to processing. Erasure is not permitted for data contained in records that the University is legally required to retain;
  • lodge a complaint with a supervisory authority.

10. Links to other websites

Some pages of the website https://2027.fib-conceptualdesign.org (owned by fib International) may contain links to other websites not managed by Politecnico di Milano. The University does not share personal data with such sites and is not responsible for their content, security, or privacy practices, and expressly disclaims any liability.

11. Third-party services
External services such as ConfTool operate independently and have their own privacy policies.

12. Media and Event Documentation

Photographs and recordings taken during the conference may constitute personal data and are processed for documentation and communication purposes under the responsibility of the data controller.